Holy Conference Proposals Batman!!
We’re closing the LITA Program Proposal Form on Friday* and as of 5 p.m. Thursday, we were nearly to sixty proposals. SIXTY. That’s double what we’ve had the last two years (I checked our spreadsheets). I’m somewhere between shock, awe, and OMGWTFBBQ-crazy. I know the Redoubtable Warmaiden and I have been blasting listservs and I’ve been yelling, begging, reminding and irritating people for four very short weeks. Thank you for putting up with the multiple emails, tweets, blog posts and everything else. And to everyone who submitted: Thank you for sending us your proposal. You’ve given us a wealth of options to choose from and I’m grateful that you took the time, made the effort and put your ideas forward.
A skim through the spreadsheet has me already thinking about things I’d like to attend. Obviously I can’t tell you much, but words like Mobile, E-, i-, Cloud, Data, Migration, Web Design and Training are certainly liberally sprinkled about.
With proposal numbers like that, the committee’s job just got much harder. Frankly, we can’t accept everything. Even if we wanted to, we only have about 16-19 time slots to work with (depending on how you count it, not scheduling on top of the LITA President’s Program, etc). We’ll lose a couple of those time slots to the vendors** and we really shouldn’t try to schedule 6 LITA programs per time slot.
So what happens now?
Tomorrow I spend the day clicking over to the spreadsheet every twenty minutes to see just how many more people have submitted a proposal. After we close it, my committee members will each read, rank (1-5) and comment on what we’ve received. We do this individually and I’ll be asking them to make a top ten list. I’ll compile their rankings and give each program an average score, to help us see any particular outliers that we want to immediately accept or turn down.
Then we have a two hour meeting scheduled to hash out what, exactly, we’re accepting. That is going to be exhausting. Ideally, I’m hoping that a few programs might be combined, so the number we have to turn down can be reduced.
Following that meeting, we should have the following
- A list of programs that we are definitely accepting, with PPC members assigned.
- A (short) list of programs where we need more information from or we’re asking if they’ll consider combining. (Please say yes!)
- A list of programs that we are turning down.
*Read= Or when I get up on Saturday, for those in California working til the last minute on their proposals
**Vendors are guaranteed a two hour window every day that isn’t booked with programs, only committee meetings. Unfortunately we can’t make them always at 8:30 a.m.